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Rubies Recruitment Ltd · Care staffing platform

Care staffing, shifts and timesheets in one portal

Care homes, hospitals, recruitment agencies and care workers use the Rubies Recruitment portal to manage shift requests, timesheets, payroll, invoices and compliance.

Sign inCreate an employer accountRegister an agency

One portal for everyone involved in a shift

Employers, agencies and care workers each get the tools they need, working from the same shift, timesheet and compliance records.

For care homes & hospitals

Request staff and keep every shift covered

  • Post shift requests with the role, site, dates and number of workers you need
  • Manage several sites and locations from one company account
  • Check worker eligibility, right-to-work and compliance status
  • Approve timesheets from a secure email link, with an optional PIN
  • See invoices and shared documents in one place
Create an employer account

New employer accounts are reviewed before they are activated.

For recruitment agencies

Run clients, shifts and timesheets without the spreadsheets

  • Keep client and site records together
  • Respond to shift requests and confirm workers
  • Review timesheets before payroll
  • Track invoices, payment terms and billing details
Register your agency

New agency accounts are reviewed before they are activated.

For care workers

Your availability, shifts and payslips in one place

  • Set your weekly availability on a calendar
  • Browse the job board and pick up shifts that fit
  • Submit timesheets and track their approval
  • Download payslips
  • Keep right-to-work and compliance documents up to date
Sign in to your account

Worker accounts are set up by the Rubies Recruitment team.

How the portal works

  1. 1

    Create your account

    Employers and agencies register online and are reviewed by the Rubies Recruitment team before their accounts are activated. Care workers receive their sign-in details from Rubies Recruitment.

  2. 2

    Request or accept shifts

    Employers post what they need, agencies and workers respond, and everyone sees the same shift details, sites and dates.

  3. 3

    Approve timesheets

    Hours are confirmed through a secure approval link sent by email, so payroll and invoicing start from agreed figures.

  4. 4

    Pay and invoice

    Approved hours flow into payroll, payslips and client invoices, with reports for administrators.

Frequently asked questions

What is the Rubies Recruitment portal?
It is the online workforce platform run by Rubies Recruitment Ltd, a UK healthcare recruitment agency. Employers request staff and approve timesheets, recruitment agencies manage clients and shifts, and care workers manage their availability, shifts, timesheets and payslips. The company's main website is at www.rubiesagency.org.
Who can create an account?
Care homes, hospitals and other care employers can register at /employer-signup, and recruitment agencies at /agency-signup. New employer and agency accounts are reviewed by the Rubies Recruitment team before they are activated. Care worker accounts are set up by the Rubies Recruitment team, who provide sign-in details.
How do I sign in or reset my password?
Go to /login and enter the email address and password for your account. If you have forgotten your password, use the Forgot password link to receive a reset link by email.
How are timesheets approved?
Approvers receive a secure link by email. They confirm their name and email address, enter a PIN when one has been provided, and approve the recorded hours. Approved timesheets are then available to agencies and administrators for payroll and invoicing.
Do I need to install anything?
No. The portal runs in any modern web browser on a computer, tablet or phone, and can be added to your home screen like an app.
Is this the main Rubies Recruitment website?
No. This is the sign-in portal for clients, agencies and workers. For services, vacancies and contact details, visit www.rubiesagency.org.

Ready to get started?

Sign in if you already have an account, or register your care home, hospital or agency in a few minutes.

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